Meeting Minutes Templates For A Sri Lankan Company

As Sri Lanka embraces digital transformation, both top-notch corporates and SMEs are increasingly opting for virtual meetings. This shift saves time, money, and effort, making meetings more efficient by eliminating the need for extensive travel.

Key Advantages:

1. Minimized Preparation Time: Less time needed to prepare for meetings.
2. Increased Focus: More attention to the agenda without the distraction of travel.
3. Travel Time Savings: No need to commute.
4. Cost Savings: Reduced expenses on refreshments and travel.
5. Global Accessibility: Participants can join from anywhere, facilitating international collaborations.
6. Time Efficiency: Quick setup and no travel time.
7. Flexibility: Join from preferred locations and at convenient times.
8. Enhanced Collaboration: Real-time document sharing and screen sharing.
9. Recording Capability: Meetings can be recorded for later review.

Best Practices:

• Choose the Right Platform: Opt for user-friendly and reliable platforms like Zoom, Microsoft Teams, or Google Meet.
• Test Technology in Advance: Ensure your internet connection, microphone, and camera are working properly.
• Clear Agenda: Share a detailed agenda beforehand.
• Engage Participants: Use features like screen sharing, polls, and breakout rooms.
• Set Ground Rules: Establish protocols for speaking and questions.
• Time Management: Start and end on time, and allocate specific time slots for each agenda item.
• Follow-Up: Send a summary of the meeting with key points and action items.

Popular Platforms:

• Zoom: Reliable and easy to use with features like breakout rooms and recording.
• Microsoft Teams: Integrates with Microsoft 365, offering chat, video conferencing, and file sharing.
• Google Meet: Part of Google Workspace, with real-time captions and screen sharing.
• Slack Huddles: Offers video and voice call features within a messaging app.

Frequently Asked Questions (FAQs)